Made for celebrations across Tanzania

Plan, invite and welcome every guest—beautifully organized.

For your own celebration or your clients' events—manage invitations, RSVPs, guests and arrivals from one organized workspace.

Plan an event See how it works

Start planning for free.

English and KiswahiliGuest-friendly linksFast mobile check-in

The Waalikwa dashboard, showing event counts, what needs attention, and a table of upcoming events.

Built for however you organize.

The same workspace, whether it is your own celebration or your twentieth client this year.

Your own event

A wedding, send-off, graduation or birthday—your guests in one place instead of spread across spreadsheets and chat threads.

Import the guest list you already have
One invitation per guest, seats printed on it
Know who is coming before the day

See how invitations work

Event planners

Run several clients' events from one workspace, each with its own guest list, invitations and team.

Every client's event on one calendar
Gate staff who only see the event they work
A report for each event once it is over

See the calendar

Committees and teams

Share the work of invitations, responses, michango and the gate, with roles that decide who can do what.

Chairperson, secretary, treasurer, members
Pledges, payments and expenses in TZS
Records voided with a reason, never edited

See michango

Whichever one you are, it starts the same way.Name your event

A simpler event day

From guest list to gate, and the books to match.

Every screen below is the real product, not an illustration. This is the whole journey an organizer walks, in order.

Plan

Every sitting of every day, on one calendar.

A wedding is rarely one event. Set the send-off, the ceremony and the reception as separate sittings, then read them by day, week, month or year.

Multi-day events, including a sitting that runs past midnight
Region, district and ward pickers built for Tanzania
Draft, active, completed and cancelled, each colour-coded

The Waalikwa calendar in month view, with colour-coded event and session chips across the weeks.

Invite

An invitation for each guest, on WhatsApp or by SMS.

Generate the artwork per guest, with their name and what the card admits printed on it. You send each one yourself, from your own WhatsApp, so it arrives from a number your guests already know.

A scannable code on every card, unique to that guest
Family, couple or single—with the number of seats
Not on WhatsApp? Text them the link straight from Waalikwa

The invitations screen, showing generated invitation artwork for each guest with download and WhatsApp buttons.

The invitation as a guest sees it on their phone, with the artwork and buttons to accept or decline.

You send

You are invited. Open your invitation: waalikwa.app/i/9FFE8U

They tap the link

Confirm

Who is coming, without a single spreadsheet.

Responses land as they arrive. When a guest phones instead of tapping, your staff record it for them and the guest gets a confirmation by SMS.

Attending, declined and still silent, at a glance
Staff can record a response that was given over the phone
Search by name, phone or invitation code

The RSVP screen, with filter cards for attending, declined and pending, and a searchable list of responses.

Welcome

The gate runs on a phone, and it counts seats.

Scan the code or search the name. A family of six can arrive in two groups and the seats still add up—and nobody is admitted twice.

Scan a QR code with the camera, or look the guest up by hand
Admit some seats now and the rest when the others arrive
Every admission is confirmed once and never double counted

The gate check-in screen on a phone, showing a guest's remaining seats and the admit button.

Account for it

Michango, and the numbers to show for it.

Pledges made at the committee meeting, payments as they come in, and what the money went on—beside a thank-you list of everyone who actually walked through the gate.